23-29 BID - Job Order Contracting General Construction Services 2023

Advertisement for Bids
City of Mercer Island

The City of Mercer Island has determined that the use of the Job Order Contracting system benefits the public by providing an effective means of reducing total lead-time, facilitating collaboration between the Contractor and design team, and reducing cost for public works projects. Through the use of Contract Construction Task Catalog® and Job Orders, time consuming, costly aspects of traditional public works processes can be eliminated.

As a part of the Job Order Contracting program, the City is accepting proposals from experienced Contractors. The City expects a collaborative process of project procurement that combines the commitment, expertise, and skills of the City and the Contractor(s) to achieve the completion of projects in the best interest of the public.

A Job Order Contract is an indefinite quantity construction contract pursuant to which the Contractor may perform an ongoing series of individual Projects at different locations and facilities under the jurisdiction of the Owner. Job Order Contracting is typically used for small to medium-sized repair and rehabilitation work, replacement-in-kind projects, and minor new construction.

It is the intent of the City to award Job Order Contracts to no more than three (3) separate Contractors using the evaluation factors and the relative weight of the Adjustment Factors. Award will be made to the highest-scored contractors.

The Contract Documents include a Construction Task Catalog® containing Pre-priced Tasks for construction work with preset Unit Prices. All Unit Prices are based on local labor, material, and equipment costs and are for the direct cost of construction.

The Minimum Contract Value the Contractor will be given the opportunity to perform, for each awarded Contract, is $25,000 with a maximum contract value of $2 million per contractor per year. At the City’s discretion, the Maximum Contract Value may be increased to the state maximum. The term of the Contract is two years with one bilateral one-year option, for a total of three years.

A Mandatory Virtual Pre-Bid Meeting is scheduled on September 14, 2023 at 10:30 am PDT. The City, at its sole discretion, may schedule an additional pre-bid meeting/walk-through. If interested, contact Jaime Page, Support Services Manager, jaime.page@mercerisland.gov.

Zoom Meeting link: https://us02web.zoom.us/j/89266970237?pwd=ZXcxbFZlcG5vT3NnY2ZSdkphdnBXQT09
Passcode: 798965

Attendance at the Pre-Bid Meeting is mandatory for prime bidders and highly recommended for subcontractors. Roll will be taken and the prime bidder will need to acknowledge their attendance on the Bid Form. Bids from entities not represented at the Pre-Bid Meeting will not be considered for contract award.

During the pre-bid meeting/walk-through, all conversations are considered informal and are not contractually binding unless stated in the contract bid package, contract drawings, or modified by a written addendum. The order of precedence is written addendum, contract drawings, and lastly contract specifications.

Sealed bids will be received electronically by the City until 2:00 pm PDT on October 5, 2023. Bidders shall submit their bids in PDF format to publicworks@mercerisland.gov. Prequalification and Bid package will be accepted at the above date and time. The Bid form must be submitted under separate cover from the prequalification package.

There will be no public bid opening for this project; bid results will be posted on the City’s webpage at: https://www.mercerisland.gov/rfps.

Work to be performed under this contract includes, but is not limited to, services of experienced general construction contractors with work experience similar to the type of work the City may procure through its Job Order Contracting program.

The City reserves the right to reject any and all bids and to waive minor irregularities.

Plans, specifications, addenda, and bidders list are available on-line through Builders Exchange of Washington, Inc. at http://www.bxwa.com. Click on “Posted Projects”, “Public Works”, “City of Mercer Island”, “Projects Bidding”. Builders Exchange manages the official bidders list. Bidders are encouraged to register in order to receive automatic email notification of future addenda and to be placed on the official bidders list.

Plans and specifications are also available at the City of Mercer Island website https://www.mercerisland.gov/rfps. Addenda may not be available or updated on this website.
A bid deposit in the amount of five percent (5%) of the bid total price must accompany each bid.

All submitted bids/proposals are subject to RCW 30.10.470.

Bidders’ questions must be directed to Jaime Page, Support Services Manager, via email at jaime.page@mercerisland.gov by 5:00 pm PDT, September 20, 2023.

The City of Mercer Island, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Andrea Larson, City Clerk
Published: Seattle Daily Journal of Commerce August 31, 2023; September 5, 2023; September 6, 2023; and September 11, 2023